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From the employee list you have several options from
which you may choose. Selecting the Detail Entry or
Quick Entry button will enable you to key
time entries. Selecting the Timesheet button
will allow you to print employee timesheets.
Before you can proceed to the time entry screens or timesheet printing, you
must first select the employee(s) from the employee list for the selected Timekeeper Code. To select an employee
simply move the pointer over the selected employee and left click. Use the
"Ctrl" key, or click and drag to select more than one employee.
You may also click Select All button located on the
Toolbar to select all the employees in the list.
PPS DATABASE
CHANGES
Note the "*" preceding the employee Abbott, Allen. This is an
indicator flag to alert you of any Payroll Personnel System (PPS) changes
to an employee's record since you first loaded the extraction file. The
data in the Online Timekeeping system is refreshed every 24 hours. For
example, if you had started keying time for a number of employees and went
back a day later to finish your entries, any employees with PPS data
changes would now be flagged indicating that a change had occurred. There
are 3 different flag symbols representing the types of changes. The
following legend defines each symbol:
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1.
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*
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The
asterisk symbol indicates that appointment or distribution data was
added, changed, and/or deleted on the employee's record in PPS.
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2.
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+
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The
plus symbol indicates that the employee was added or reactivated in PPS
as a new hire or rehire.
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3.
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/
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The
virgule (forward slash) symbol indicates that the employee was added to PPS
and also appointment or distribution data has changed.
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TOOLBAR
- SELECT ALL will select all
employees on the current list for time entry or timesheet printing.
- UNSELECT ALL will unselect
employees highlighted in the current list.
- SPECIAL allows you to create
a special time entry for an employee with a timekeeper code for which
you are not the authorized timekeeper. You must have some affiliation
to the employee's EDB record, before you will be allowed access.
- PERIOD
NOTE
displays important information from Payroll related to the pay period.
- DETAIL displays one
employee at a time. It includes all detail information about employee’s
timecard. You can also key adjustments to prior pay periods, as well
as override certain pay block fields.
- QUICK
ENTRY displays
all employees selected in one page with all of the distributions. It
does not allow any overrides and no prior adjustments.
LIST HEADINGS
- T/S GEN-This value
indicates the number of timesheets that have been printed for the
employee.
- NAME-The employee's name
(last, first m).
- EMPLOYEE ID-The employee's
identification number, generated by PPS.
- PRIOR UPDATED-(Yes or No)
Indicates if the employee's file had a previously updated time entry.
- CURRENT UPDATED-(Yes or No)
Indicates if the employee's file has a current updated time entry
during this session.
- TOTAL HOURS-This value
represents the total number of hours for which the employee is to
receive compensation or reported comp time. For Fix employees this
field will default to the total number of working hours for the given pay
period, for Variable employees it defaults to 0.00.
- TOTAL PERCENT-The percentage of
time based on the number of hours reported for Sub1 and Sub2 employees
in relation to the total number of hours in the pay period, excluding
overtime or comp time hours. For Fix employees the percentage will
default to the appointment percentage, for Variable employees it defaults
to 0.00.
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