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STEP 1
Select
a Timekeeper Code from the list in the
window. Most timekeepers will only have one code from which to choose,
while others may have several. You will only be able to access employees
for which you are an authorized timekeeper. An individual employee's timekeeper
code is assigned and maintained by the employee's home department in the
Payroll Personnel System (PPS). Please consult your departmental PPS
contact for assistance.
STEP 2
Select
which pay cycle for which you wish to key time, either
Biweekly or Monthly .
The current active pay period will default as the selected choice in the
window. You also have the option of reviewing time entered for previous pay
periods, just click the down arrow to the far
right of the window to see the previous periods from which you can choose.
You
will not be able to make changes to any previous pay period. Any changes
should be keyed on the current pay period as an adjustment to a prior pay
period.
STEP 3
Select employee or employees to key time. Click the
Special button to complete a special entry for an employee which you
are not the authorized timekeeper. You will need to have affiliation to the
employee's record, this is discussed in the
section "CREATING A SPECIAL".
- BIWEEKLY - Pay cycle for Non-exempt
employees. These employees have an hourly wage,
they could be exception time reporting (Sub 1) or Positive Time
Reporting (Sub 2). Biweekly employees are paid every other Wednesday,
11 days following the end of the pay period. The standard workweek is
Sunday to Saturday.
*PERIOD: pay period begin and end dates
ENTRY: begin and end date for time entry
PAY: paydate for this pay period
HRS: standard number of working hours for pay period
- MONTHLY - Pay cycle for Exempt
employees, typically on staff and academic titles. These employees are
"Exception Time Reported", which means they only report
exceptions to their regular time or standard hours. Exceptions are
considered approved absences such as vacation, sick, comp time, etc. Monthly
employees are paid on the first day of the month following the pay
period, unless the first falls on a non-work day, then payday will be
the last working day of the pay period month. December earnings are
always paid on the first working day of January. The standard workweek
is Monday to Sunday.
*PERIOD: pay period begin and end dates
ENTRY: begin and end date for time entry
PAY: paydate for this pay period
HRS: standard number of working hours for pay period
- TIMEKEEPER CODE - This code is assigned to departmental
timekeepers, primary or backup, authorized to perform time entry for
specified employees. Only employees with the same timekeeper code on
the Employee Database (EDB) will be listed for time entry. The
employee's EDB record is maintained by their home departmental PPS
preparer. Please consult your departmental PPS contact for
information.
- SPECIAL - Click on this
button to create a special time entry for an employee with a
timekeeper code for which you are not the authorized timekeeper. You
must have some affiliation to the employee's EDB record, before you
will be allowed access. This is discussed further in the section about Creating a Special .
You may also consult your departmental PPS contact for affiliation
requirements.
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