To download the ACROBAT reader click here or on the
"Get Acrobat Reader" button.
To request payment of an award refer to the Accounting Guidelines below and then download
the "Award Payment Authorization Form (Attachment 1)" or "Cash Award Payment Authorization Form (Multiple Payments)". Since the downloadable file is in ACROBAT PDF format, you will first need to download and install the free
ACROBAT reader software.
After you have sucessfully installed the ACROBAT Reader, click on the PDF icon below to download the
form. You have the option of launching the ACROBAT Reader within your browser or saving the file. If you save the file,
you will only be able to view it in the ACROBAT Reader. In addition, you can complete the form within the ACROBAT Reader. Simply move the mouse pointer or "hand" to the field you wish to enter information and click.
Complete the appropriate fields and when you finish press enter. You may now print the document by clicking on the printer icon or selecting file and print.
"Award Payment Authorization Form (Attachment 1)"
"Cash Award Payment Authorization Form (Multiple Payments)"| Cash - any amount | Complete sections A and B on form (Attachment 1) and submit to the Campus Payroll Office, 0952. For questions, send an electronic mail message to: tpirolli@UCSD.edu Subject line must be "AWARD". |
Must be paid via payroll. Subject to payroll withholding and FICA taxes. Charges paid by departmental fund source and may be reimbursed by IAP pool. |
| Development - allowance for: registration fees, anticipated travel, other costs. | Complete sections A and B on form (Attachment 1) and submit to the Campus Payroll Office, 0952. For questions, send an electronic mail message to: tpirolli@UCSD.edu Subject line must be "AWARD". | Must be paid via payroll. Subject to payroll withholding and FICA taxes. Charges paid by departmental fund source and may be reimbursed by IAP pool. |
| Cash - any amount | Complete sections A and B on form (Attachment 1) and submit to the Campus Payroll Office, 0952. | Must be paid via Payroll. Subject to payroll withholding and FICA taxes. Charges paid by departmental fund source and NOT reimbursable by IAP pool . |
| Cash Equivalent - gift certificates. | 1. Check request is used to issue payment to
vendor/supplier. Submit completed Form-5 or
on-line (PAYAUTH) to Disbursements.
2. Complete sections A and C on form (Attachment 1) and submit to Payroll. |
Reportable on W-2 as other income. Subject to payroll withholding & FICA. Not reimbursable by IAP. Department designates fund source. (Entertainment not allowed under A21, Federal contracts and grants.) |
| Intrinsic Awards (non-cash) Less than $75 - plaques, gifts, food, etc. | Check request is used to issue payment to vendor/supplier. Submit completed Form-5 or on-line (PAYAUTH) to Disbursements. | Not subject to payroll taxes. Total of award must be less than $75. |
| Intrinsic Awards (non-cash) $75 or greater - plaques, gifts, food, etc. | 1. Check request is used to issue payment to
vendor/supplier. Submit completed Form-5 or
on-line (PAYAUTH) to Disbursements.
2. Complete sections A and C on form (Attachment 1) and submit to Payroll. |
Reportable on W-2 as other income. Subject to payroll withholding & FICA. Not reimbursable by IAP. Department designates fund source. (Entertainment not allowed under A21, Federal contracts and grants.) |
