INFORMATION FOR SUPPLIERS

Responsible Buying Practices

Summary: UCSD's procurement policy establishes guidelines to ensure that all purchasing activities are conducted in an ethical manner.

All faculty and staff who do business with UCSD's suppliers must understand and comply with UCSD's policies for responsible buying.

Policies and guidelines

Use the links below to read policies and guidelines for the purchase of goods and services:

• Purchasing Conduct and Ethics: Simple guidelines for appropriate conduct of business.
• Anti-Kickback Policy: Definitions and guidelines regarding UC's compliance with the federal Anti-Kickback Act of 1986.
• Employee-Vendor Relationship/Conflict of Interest: Guidelines for disclosure to UCSD’s chief procurement officer when a personal (family) relationship exists between an employee and a vendor.
• Incentives and Rebates: Definitions and guidelines for incentives and rebates offered by a supplier to encourage the purchase of goods or services.
• Business and Financial Bulletin (BUS) 43: Purchasing policies set forth by the Regents of the University of California.

Authority

The chief procurement officer has the authority to review the conduct of any employee if it could involve non-compliance with the above guidelines. In the course of a review, the chief procurement officer may consult with Human Resources, the Office of Contracts and Grants/ Conflict of Interest, department management, and any other appropriate source.

If the circumstances warrant an independent investigation, policy provides that Audit and Management Advisory Services be notified to conduct an investigation. The results will be reported to the purchasing director and/or other department management.

Questions? Contact UCSD’s chief procurement officer, (858) 534-3084.