UCSD Equipment Management: Change in University's Definition of Equipment


Change in the University's Definition of Equipment Equipment Reference Table (6/10/98)

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EQUIPMENT		Until 6/30/98			7/1/98 – 6/30/99			After 7/1/99
Definition		Articles of non-expendable tangible personal property having a useful life of more than one year, and an acquisition cost of $500 or more per unit			Articles of non-expendable tangible personal property having a useful life of more than one year, and an acquisition cost of $1,500 or more per unit.
Responsibility -All Funds		Department: Assign Acct Code ¹	Purchasing: Assign UCID?	Processing Method	Department: Assign Acct Code ¹	Purchasing: Assign UCID?	Processing Method	Department: Assign Acct Code ¹	Purchasing: Assign UCID?		Processing Method
Cost	Less than $500	638XXX	N	LVPO or Express Card ("EC")	638XXX	N	LVPO or EC	638XXX	N		LVPO or EC
	$500 - $1,499	649XXX	Y	Process via HVPO only	649XXX	Y	Process via HVPO only	638XXX	N		LVPO, EC
	$1,500 or more	649XXX	Y	Process via HVPO only	649XXX	Y	Process via HVPO only	Y	Y		Process via HVPO Only

FURNITURE		Until 6/30/98			7/1/98 – 6/30/99			After 7/1/99
Definition		Furniture was not considered as inventorial equipment			Free-Standing Furniture is defined as inventorial equipment: Articles of non-expendable tangible personal property having a useful life of more than one year, and an acquisition cost of $1,500 or more per unit. System Furniture is non-free-standing or modular furniture (e.g. work station units and panels) and is not considered inventorial equipment regardless of unit cost.
Responsibility- All Funds		Department: Assign Acct Code ¹	Purchasing: Assign UCID?	Processing Method:	Department: Assign Acct Code ¹	Purchasing: Assign UCID?	Processing Method	Department: Assign Acct Code ¹	Purchasing: Assign UCID?	Processing Method
Cost:	Less than $500	638XXX	N	LVPO or EC	638XXX	N	LVPO or EC	638XXX	N	LVPO or EC
	$500 - 1,499	638XXX	N	LVPO or EC	638XXX	N	LVPO or EC	638XXX	N	LVPO or EC
	$1,500 or more	638XXX	N	HVPO if > $2500	649XXX	Y	HVPO if > $1500	649XXX	Y	HVPO if > $1500
Systems Furniture regardless of cost		638XXX	N	LVPO if < $2500, HVPO if > $2500	638XXX	N	LVPO if < $2500, HVPO if > $2500	638XXX	N	LVPO if < $2500, HVPO if > $2500

¹ 638XXX=Indirect Cost Charges
649XXX=No Indirect Cost Charges

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Related Links: Campus Notice from Don Larson, Controller Changing the University's Definition of Equipment: Implementation Plan Frequently Asked Questions About the New Definition of Equipment Return to Top of Page For Equipment Management-related questions, please call 534-3084, or send an email
	Official Web Page of the University of California, San Diego Last updated : April 12, 2000 by Webster