QUICK ENTRY:

The Quick Entry screen was designed to facilitate efficient entry of hours for (sub 2) positive time reported employees. All employees selected from the Employee List appear on the reporting lines ready for time entry. Start keying time and simply use the tab key to move to the next field where time is to be entered. When you are finished, click on the Exit button and all time you have entered will be saved. If you need to change any pay line information you will need to make the change(s) on the Detail Entry screen. To make these changes you need to first move to the reporting line of an employee you wish to make a change and then select the "Detail Entry" button. This will take you to the Detail Entry screen where the change(s) can be made. When you have finished making changes, you can select the "Quick Entry" button on the Detail Entry to return back to the Quick Entry screen. PAY PERIOD INFORMATION - Shows the pay period information for time entry that was selected on the Timekeeper Selection screen. DETAIL ENTRY BUTTON - Clicking on this button will take you to the Detail Entry screen for the selected employee. EXIT - Clicking on this button will exit you from hours entry and return you to the Timekeeper Selection screen. All hours entered at the time of exit will be saved. EMPLOYEE REPORTING LINES - Only employees that were selected on the Employee List screen will be shown with reporting lines available for time entry. CANCEL - Clicking on this button will cancel all hours entries made during this session on the Quick Entry screen. REPORTING LINES INFORMATION EMPLOYEE NAME - Employee's name (Last, First MI), populated from the Payroll Personnel System (PPS). This data field cannot be changed. ID - Employee identification number generated by PPS. This data field cannot be changed INDEX-SUB - Indicates the employee's index funding source and sub account type for the pay reporting line. This data field can be overridden on the Detail Entry screen. TITLE - Employee's assigned title code populated by PPS for this pay reporting line. This data field can be overridden on the Detail Entry screen. DOS - Description of Service code that indicates the type of service or time to be reported against the departmental funding source for this pay reporting line. This data field can be overridden on the Detail Entry screen. RATE - Indicates the rate of pay for this pay reporting line. Biweekly rates are expressed as and hourly pay rate. Salaried employees are expressed as a monthly pay rate or 1/12 th of their annual rate. This data field can be overridden on the Detail Entry screen. SICK - Sick leave hours entered for this pay reporting line. Hours entered in this field will reduce the employee's sick leave balance accordingly, and will create pay for sub 2 employees. VAC - Vacation leave hours entered for this pay reporting line. Hours entered in this field will reduce the employee's vacation leave balance accordingly, and will create pay for sub 2 employees. REG - Regular hours (actual or estimated) entered in order to create pay for positive time reported (sub 2) employees. It is not necessary to enter hours for monthly exception time reported employees (sub 0, sub 1). OT - Straight overtime hours entered to create pay for eligible employees on all sub account types. Hours reported will be paid at the employee's regular rate of pay. Overtime hours worked for "comp time" purposes should not be reported here, but in the other hours field using the appropriate other hours code (see below). PREM OT - Premium overtime hours entered to create pay for eligible employees on all sub account types. Hours reported will be paid at the premium rate of time and a half according to the Fair Labor Standards Act and the appropriate labor contracts. In most cases this means any hours actually worked in excess of the employee's standard 40 hour work week. Premium overtime hours worked for "premium comp time" purposes should not be reported here, but in the other hours field using the appropriate other hours code (see below). OTHER CD - Other hours and code fields allow you to enter time for all other purposes as described below: A : Administrative Leave with Pay (creates pay for sub 2)* B : Voting Time Off (creates pay for sub 2)* C : Straight Compensatory Time Earned (does not create pay for any employee, but adds the hours reported to increase the employee's Comp balance on the LASR) D : Straight Compensatory Time Used (creates pay for sub 2 and for all employees, reduces employee's Comp balance on the LASR by the number of hours reported) H : Holiday Time (creates pay for sub 2)* J : Jury Duty (creates pay for sub 2)* K : TRIP Bonus Time Used (creates pay for sub 2 and for all employees, reduces the employee's Paid Time Off balance by the number of hours reported) L : Other Leave with Pay (creates pay for sub 2)* M : Military leave with Pay (creates pay for sub 2)* N : No-Pay Absence without Pay (used only with sub 1 salaried employees to reduce their number of regular hours to be paid, should not be used for sub 0 Academic employees) P : Straight Compensatory Time Payoff (Used to pay employees for Straight Comp Time balance when separating from UCSD or upon transfer to another department. Creates pay for all employees and deducts the reported time from the employee's Comp balance on LASR) T : Premium Compensatory Time Used (creates pay for sub 2 and for all employees, reduces the employee's CMP+ balance on the LASR by the number of hours reported) W : Worker's Compensation Leave (creates pay for sub 2 and should only be entered upon advice of the Business Office and/or Payroll Office) X : Premium Compensatory Time Earned hours must be converted to time and a half before entering, for example, 4 premium comp hours worked would be converted and entered as 6 hours (does not create pay for any employee but adds the reported hours to the employee's CMP+ balance on the LASR) Z : Premium Compensatory Time Payoff (Used to pay employees for Premium Comp Time balance when separating from UCSD or upon transfer to another department. Creates pay for all employees and deducts the reported time from the employee's CMP+ balance on LASR) * These codes are mandatory nonproductive codes for hospital funded (63XXX) use and optional nonproductive codes for campus funded use as approved by the Accounting Office.

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