TIMEKEEPER SELECTION:

STEP 1 Select which pay cycle for which you wish to key time, either Biweekly or Monthly . The current active pay period will default as the selected choice in the window. You also have the option of reviewing time entered for previous pay periods, just click the down arrow to the far right of the window to see the previous periods from which you can choose. You will not be able to make changes to any previous pay period. Any changes should be keyed on the current pay period as an adjustment to a prior pay period. STEP 2 Select a Timekeeper Code from the list in the window. Most timekeepers will only have one code from which to choose, while others may have several. You will only be able to access employees for which you are an authorized timekeeper. An individual employee's timekeeper code is assigned and maintained by the employee's home department in the Payroll Personnel System (PPS). Please consult your departmental PPS contact for assistance. STEP 3 Click the Regular button to key time for employees on the timekeeper code you selected, as described above. Click the Special button to complete a special entry for an employee which you are not the authorized timekeeper. You will need to have affiliation to the employee's record, this is discussed in the section "CREATING A SPECIAL". BIWEEKLY - Pay cycle for general assistance employees. These employees are "Positive Time Reported", which means all hours that they are to be compensated for must be key entered, otherwise they will not be paid. Biweekly employees are paid every other Wednesday, 11 days following the end of the pay period. The standard workweek is Sunday to Saturday. *PERIOD: pay period begin and end dates ENTRY: begin and end date for time entry PAY: paydate for this pay period HRS: standard number of working hours for pay period MONTHLY - Pay cycle for salary roll employees, typically on staff and academic titles. These employees are "Exception Time Reported", which means they only report exceptions to their regular time or standard hours. Exceptions are considered approved absences such as vacation, sick, comp time, etc. Only overtime to be paid, either standard or premium, must be positive time reported. Monthly employees are paid on the first day of the month following the pay period, unless the first falls on a non-work day, then payday will be the last working day of the pay period month. December earnings are always paid on the first working day of January. The standard workweek is Monday to Sunday. *PERIOD: pay period begin and end dates ENTRY: begin and end date for time entry PAY: paydate for this pay period HRS: standard number of working hours for pay period TIMEKEEPER CODE - This code is assigned to departmental timekeepers, primary or backup, authorized to perform time entry for specified employees. Only employees with the same timekeeper code on the Employee Database (EDB) will be listed for time entry. The employee's EDB record is maintained by their home departmental PPS preparer. Please consult your departmental PPS contact for information. REGULAR - Click on this button to continue, after selecting a timekeeper code for the employees which you would like to key time. SPECIAL - Click on this button to create a special time entry for an employee with a timekeeper code for which you are not the authorized timekeeper. You must have some affiliation to the employee's EDB record, before you will be allowed access. This is discussed further in the section about Creating a Special . You may also consult your departmental PPS contact for affiliation requirements.

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