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Correcting Journals Without Index Numbers
Campus departmental personnel are now able to prepare Financial and Budget Adjustment Journals to correct blank index numbers. This capability has been added so that, if desired, campus departments can adjust entries so that they will be able to retrieve complete data on Financial Link reports by querying only by index number.
These journals are "one-sided" entries. When preparing an entry to correct a blank index, only the side that includes the index needs to be entered. The rule class will automatically generate the reversal of the entry to the blank index number. For example, a debit of $200.00 was posted to fund/org/program/account 19900A/416219/440000/638000 without an index. To correct this entry, enter the transaction as it should have been entered originally:
Note:
The debits and credits displayed at the bottom of the IFIS journal screens do not need to balance as the offset will be generated when posting is completed. Therefore, the amount
reflected in the DOC TOTAL field on the JVOUCHER screen will just be the one amount entered. Also, the JVACTY screen and the journal print report will not display the offset as the offset does
not exist until the journal is posted. Do not use this journal for any purposes other than to clear blank index transactions. It will create new blank transactions if none existed
previously.
The journals will require the following document configuration information:
| Document Type | Document Number* | Template | Journal Type | |||
| Financial Journal | Fwiiinnn | GEN | FW54 | |||
| Budget Adjustment Journal | Bwiiinnn | GEN | BW13 |
If you have any questions, please call Steve Ste.Marie at ext. 44951.
For General Accounting questions, please call (858) 534-4074
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